Supported law firm’s senior partner, researching legal … Executive Administrative Assistant To VP Resume. While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume … Accountable for all other administrative functions, including preparing correspondence, memos, and organizational charts, tracking spreadsheets using Microsoft Excel and Access, ordering supplies, and arranging meetings, conference rooms and bridges, and catering. Performing administrative functions and guidance to management in areas of personnel matters, briefing preparation, training support, telework coordination, finance support, and PIV badging in support of various programs within the mid-continent regional office. Using Microsoft Office products to generate various types of correspondence, charts, spreadsheets, and reports. Coordinated data to create closing documents and coordinate the distribution of the document. Organization; As an Administrative Assistant, you need strong organization skills to keep yourself and the whole office … Provided administrative services in assisting AVP, Director's as well as Nurse Managers, Team Leaders and other nursing staff. Conducted calendar management, scheduling meetings, conference calls, travel arrangements, expense reports and time sheets. Self-directed and results-focused with considerable experience and a proven track record of strong leadership, excellent organizational skills and customer satisfaction, including exceptional productivity, analytical, problem-solving, and decision-making skills. Conducting research to prepare, gather and proof briefing materials, agendas, and decks for all executive-level meetings. Summary : Senior Administrative Assistant/Case Manager Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once. Ensured confidential budget reports remained up-to-date for Vice Presidents. Trained incoming administrative staff. Strong work ethic, energetic and enthusiastic with exemplary professional skills. Provided support services to all employees in the Critical Care units. Ensured appropriate budget allocation by maintaining a record of employee attendance at trainings and conferences. Scheduled, prepared and transcribed meeting minutes for curriculum committee, department chair meetings and ad-hoc meetings as needed. Administrative Resumes. Senior Executive Assistants provide administrative and clerical support to an organization's management team and perform tasks that executives do not have time to handle. Coordinating, confirming and tracking executive's travel or lodging arrangements. Excellent communication and people skills with extensive strategic planning capabilities.’ This example showcases the applicant’s versatility and knowledge in areas essential for office management. Coordinated container delivery appointments, provided drayage and storage quotes and responded to customers' inquiries in dispatcher's absence, Led a project to streamline and organize dispatch and accounting systems which reduced the retrieval of information by 75%. Developed policies that saved the company 500 hours a year. Assisting with team building initiatives and overall support for the maintenance of organizational culture and employee morale. Identified and implemented a new pager system that saved the company approximately $400 each month. The PDF version will allow the employer the opportunity to see your resume … Initiated composition of documents and accurately prepared documents according to established guidelines. Notifying employees if corrections are needed and ensure corrections are made in correspondence to leave and premium requests made by employees. Maintaining, scanning and indexing various agreement files and documents retrieval system. Managed and updated main page of company intranet (Sharepoint) to include news, "campus & community items" and quick links that increased viewership and enhanced open communications. Skills : Senior Administrative, Accounting Clerk, Customer Service, Office Management, HR Policies & Procedures. Developed and maintained filing systems. Objective : Motivated, resourceful, and results-driven Senior Administrative Assistant with over 3 plus years proven ability to efficiently prioritize and manage … Trained two interns in office tasks which later became full … Receiving, sorting, facilitating dissemination of incoming mail and information to department personnel. Submitted purchase order for laboratory, medical and office supplies while tracking inventory and maintaining college budget. Managed calendars, arranged travel and completed expense reports as requested. Provided primary administrative and technical support in maintaining a web-based Task Tracking System (TTS) for the utility division. Provided administrative support to principal in areas of calendar management, domestic and international travel arrangements and reconciliation of personal bank accounts. Researching, gathering information and organizing data to prepare complex reports, presentations, informational materials and summaries of various materials, as well as compose and edit a variety of correspondence. Greeted numerous visitors, including VIPs, vendors and interview candidates. Good Skills to Include on Administrative Assistant Resume. Coordinated domestic and international travel arrangements, including ground transportation and hotels. Coordinated, scheduled and arranged meeting and travel calendars, including business and social events. Multidisciplinary professional … Created and distributed company-wide communications via email and intranet portal (e.g., organization announcements, newsletters, employee relations messaging and health & wellness programs). Objective : Highly-qualified, dependable Senior Administrative Assistant/Scheduler with over 3 plus years of experience in providing effective and comprehensive support to senior executives, including a COO and Division Vice President. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. A highly organized and detail-oriented team member with the ability to multi-task, an outstanding customer service skill-set and communicate effectively. To obtain a professional and challenging position that will allow me to exhibit my proven leadership abilities, as well as, customer service and administrative skills. Monitoring the government credit card program, tracking credit card purchases. Trained two administrative assistants during company expansion. Ccb-senior Administrative Assistant Resume Examples & Samples Two years of college or three years of administrative experience Good interpersonal and communication skills; ability to … Initiated purchase orders and tracked vendor payment resolutions using Ariba procurement system. Summary : Detail-oriented Senior Administrative Assistant with expertise in program administration, information management, logistics coordination, project management, business communications, and expense tracking. Their duties are administrative and clerical as well: updating records, taking calls, managing schedules, maintaining office supplies, and handling correspondence. Reviewing pay date and appropriate pay codes on individual employees in the defense civilian pay system on a biweekly basis for time and attendance processing. Ensuring operation of equipment by completing preventive maintenance requirements, following manufacturer's instructions; troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques. Filed and maintenance data in an organized manner while maintaining confidentiality in all aspects of the position. Executive administrative assistant resume sample ... c heck out this resume sample for an executive assistant that Isaacs created below. Examples of Achievements for an Administrative Assistant Resume. Overseeing, reviewing and reconciling accounts and payroll reports, preparing HR-related documents, calculating/recording leave usage for departmental employees and responding to related inquiries process and sign requisitions, vouchers, and related documents. Objective : Executive Administrative Assistant with over four years of experience managing executive offices for Sr. Director, V.P. Tracked all personnel, supply, training, and other administrative transactions as the documentation flow through the office in both electronic forms and on paper. Possessing excellent organizational and management skills, strongly developed communication and interpersonal skills with an ability to use discretion and maintain confidentiality on sensitive and proprietary information. In fact, the U.S. Bureau of Labor … Gained immeasurable administrative expertise through exposure to wide range of management styles during 5-year tenure. Providing administrative support to executives as directed including answering telephones, maintaining personal schedules, coordinating travel and meetings, preparing expense reports and managing consequences. Reviewing all invoices for appropriate documentation and approval prior to payment. Administrative Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once. Resume Templates; Senior Administrative Assistant Resume Templates; If you need help in formatting your administration resume or if you want your skills and professional work experiences listing to be more organized and appropriate for the administrative position that you are applying for, you may refer to the downloadable administration resume samples … Senior Clerk/Administrative Assistant Florida Department of Health in Manatee County - Bradenton, FL. Seeking a role of increased responsibility and authority. Assist with budget preparation, created a budget spreadsheet to facilitate tracking and maintained a database on a daily basis. Professional senior administrative assistant resume example To simplify your task, we decided to demonstrate how the above tips can be applied to one senior administrative assistant’s resume sample… Trained employees to operate mill phone systems and troubleshot a variety of phone operation issues. Assisted to coordinate the logistics of meetings, schedule conference rooms, ensure audiovisual support, make and distribute copies, etc. A senior administrative assistant combination resume template will primarily highlight your abilities and skills pertinent to the job and also would state your past professional experiences as an assistant in chronological manner. Reviewing and consolidating data and lines of accounting information for the foreign military sales section of the organization. Handled accounts payable and receivable including invoice processing, submitting electronic bank deposits and preparing weekly check run. Providing guidance to other administrative support staff and sharing knowledge of duties and experiences. Provided administrative support for two department Directors and multiple managers including setting up meetings, calendar management, expenses, international and domestic travel arrangements, shipping, event planning, procurement and maintaining department attendance records. Delivered key administrative support to multiple Executive Directors and their support teams. Provided administrative support to the Global Vice President of Sales & Marketing, Director of Corporate Communications and Director of Inside Sales, including support of 50 inside sales representatives and supervisors. Assisted with the implementation of a new copy review process to allow for a larger volume of documents to flow through the review and approval process more efficiently. Senior Administrative Assistants work alongside the upper management and complete tasks that executives do not have time to handle. Resume » Administrative Assistant Resume » Senior Administrative Assistant Resume Senior Administrative Assistants provide support to the higher management. Processed payroll for 380 employees weekly. Skills : Computer Proficiency, Customer Service Oriented, Spreadsheet Development, Strategic Planning Filing, And Data Archiving, Self-directed. Best 20 Administrative Assistant Resume Summary Samples you can Use. Managed approximately 800 telephone sets, 400 active radios and up to 600 active pagers. Objective : Executive Administrative Assistant with extensive experience supporting high-level management in international organizations. Coordinated weekly meetings for internal and external groups, including teleconferences and videoconferences interacting with all levels of management. Utilizing an automated travel system to process travel authorizations/vouchers and providing assistance and guidance pertaining to federal travel regulations and policies. Preparing agendas and attended meetings with supervisors, department heads, mayor & the city council and citizen advisory boards when necessary to take minutes. Running necessary reports for the office regarding accounts, budget information/tracking, student queries, etc. Developed electronic file management system to maintain project files to meet FDA requirements. Consulted on new ideas and updates to the task tracking database to make it more efficient during monthly meetings. Supporting the executives involves numerous tasks and some of them are listed on the Senior Administrative Assistant Resume – planning meetings of the senior management, taking meticulous notes in meetings, scheduling and updating the calendar of the executives, developing and maintaining filing systems, greeting and servicing office visitors, developing and implementing the set policies and procedures. Maintaining and managing the student database system and ensuring that all data in the system is up-to-date and accurate for each semester, as well as ensure that all information going out to the students is consistent with the current department policies and procedures. Senior Administrative Assistant Resume Examples Senior Administrative Assistants work alongside the upper management and complete tasks that executives do not have time to handle. Representative Senior Administrative Assistant resume experience can include: Superior attention to detail, strong project management skills, and exhibiting sound judgment and clear communication … Supported Senior Vice President of Manufacturing, Managers and Supervisors meeting deadlines, managing customer visits and organizing employee recognition events. Worked closely with Supply Management, Quality Engineer, Design Engineer, & Manufacturing Engineer to coordinate schedules and gather information to schedule global parts acquisition meetings for Combine and Front End Equipment functional areas. Organized the details of special events, travel arrangements, corporate agendas and itineraries. Prepared monthly accrual reports, processed invoice payments and procurement card reconciliation reports. Reference the job description as you're writing your administrative resume … Skills : Microsoft Office, Medical Terminology, Electronic Health Records, HIPPA, Multi-Line Phone System, Customer Service, Fax, Scheduling. The mill phone directory was published quarterly. Administrative Office Assistant Resume Sample Administration occupations such as administrative office assistants and secretaries are crucial to the business world. Advised management/action officer of suspense deadlines, task entry problems and provide assistance in resolving the problem. "Go to person" for up to 100 staff members, troubleshooting complex administrative and training issues promptly. Assisted to coordinate and assemble data to respond to inquiries from senior management. Based on our sample resumes, candidates should demonstrate strong organizational skills, communication abilities, accuracy, telephone etiquette, professionalism, time management and multitasking abilities. Excellent work ethic and strength in boosting company morale. Multitalented Senior Executive Administrative Assistant with executive-level administrative management, financial, business and operational leadership expertise. Coordinated service work orders with respective departments or third party vendors. Developed presentations and deliverables for meetings, trainings, and special events. Dedicated, goal-oriented individual with an excellent work ethic and a strong customer service background seeking the opportunity to excel in a rewarding and challenging environment. Controlled and managed document processes by reviewing files, records and critical information to … Updated, maintained and disposed of files in accordance with policy and regulations. Received Platinum Encore Award for support of the company's insulin pump product launch. Preparing written and oral reports for internal and external staff or customers. Completing projects and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, making adjustments to plans. Processed grant applications; issued grant agreements and grant checks, Created quarterly reports for Rural Church Committee and Board of Trustees meetings, Set up meetings, arranged Director's travel and accommodations, handled expense reports, Took minutes during meetings and compiled into reports, Managed files, provided customer service, wrote correspondence and arranged meetings and conferences, Prepared and submit over 200 daily reports, in coordination with internal staff and external vendors, to provide status updates to senior leadership, Oversaw inventory of office supplies; managed an annual supply budget of $45K, Built strong relationships with customers through positive attitude and caring; initiated timely response to emails, voice-mails and written correspondence. To get there, we made a few Administrative Assistant resume samples and a full explanatory resume guide to make sure you start your resume based on proven examples. Assisted the Facilities Manager and Senior Architect along with their staff of 12 in typing non-routine correspondence and kept the staff informed of daily items, Provided executive-level administrative support to the Global manager, and Senior manager, along with their twelve direct reports, and related ancillary staff, which includes working with FGR/DPAR schedule, entering EETS & NCCA for issues tracking. Providing direct support to company doctors as needed, including managing expenses, credentialing, licensure and any additional documentation as required. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels. Planning, coordinating and participating as directed in meetings and other off-site meetings. and C-level executives in … Attention to detail and project management are essential skills for administrative professionals. They maintain calendars, make … Senior Administrative Assistant Job Description. Tracking and consolidating office sections required job training and submit requested class training through Manager. The job role of a Senior Administrative Assistant is to help the senior managers and executives in enhancing efficiency by supporting them with their secretarial or clerical works. Implemented and tested a new version of Task Tracking System (TTS) for processing errors and correctness of operation. Scheduled departmental meetings, prepared departmental duty schedules, managed meeting rooms and organized travel schedules and accommodations. At the same time, possessing an excellent work ethic and strength needed in boosting company morale and productivity. Managed calendars and emails for Vice-President and Assistant Vice-President daily. When writing your resume, be sure to reference the job description and highlight any skills, awards and … Many companies want the candidates to have the following skills – knowledge and proficiency in MS Office software and Calendar Software; time management skills, working knowledge of office equipment, and a good understanding of office management. Attended program and project meetings, prepared and distributed documents and reference materials for meetings. Ordered repair parts, issued repair requests and relocation orders as necessary. Assisting the executive branch office with answering telephones and route calls to appropriate departments and personnel. Monitored all client financial statements, letters and reports to ensure that they are sent to the client without error and on time. Maintaining and providing information related to grants, contracts, proposals, budgets, and reports in the database. Coordinated and arranged travel for 15 employees, Served as support to the executive level management, Maintained and managed expense reports for the company, Prepared and presented minutes from meetings, Arranged and scheduled appointments for clients. Handling a variety of confidential and/or sensitive correspondence and/or reports. Auditing and processing credit card bills, matching invoices to checks, obtaining all signatures for checks and distributing checks. Filed office documents and retrieve them as requested. Maintaining the department Facebook account and other social media accounts. Seeking a challenging opportunity for career advancement and the ability to use my broad range of skills acquired over the past 20 plus years of Administrative experience. Collecting data to investigate FOIA requests, completes investigative findings and provides the status of findings to the Regional Director. Maintained a clean reception area, including lounge and associated areas. Assigned and tracked safety training for 900 employees ensuring everyone was compliant with safety training required for manufacturing employees. Senior Admin Assistant Resume Examples & Samples Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information Coordinates with other BU administrative assistants … Skills : MS. Results-oriented Outlook, Word, Excel, PowerPoint, Strong Interpersonal SQL, ALM, Microsoft Dynamics 2013, Employee Training And Development. We analyzed 26,217 Senior Administrative Assistant resumes to … Updated Interaction with possible new business opportunities. Answering 95% of inbound calls and directing them to the appropriate staff or department. Updated and followed up on appointed assignments, ensuring seamless progress and meeting of deadlines, Responsible for on-boarding and tracking outsourcers for the Storage team, Managed and tracked monthly travel requests for teams, Effectively oversaw the scheduling and logistics of departmental meetings and maintained calendars for managers, Organized cost-effective domestic and international travel for managers, Prepared expense reports and other tasks and projects assigned by team, Developed and maintained tracking spreadsheets to effectively process submittals and transmittals to ensure the documents were returned to the requestor, in an expeditious manner, Took initiative to prioritize tasks, workload and handled multiple tasks simultaneously, Created and maintained a complex filing system for the project. Provided support to the 90+ outside field sales team; Liaised with the sales team and the employee mobility vendor to ensure accurate and timely reporting and reimbursements. Organized weekly reports to the management team to monitor the workload/suspense of employee tasks. Professional in a highly confidential environment with strong communication skills to meet client and company needs. Created and maintained work plans for nine departments under Vice President of Network Services. Scheduling, verifying and participating as necessary in meetings and appointments including making travel arrangements and accommodations for attendees, preparing conference rooms and arranging meals. Position terminated due to Reduction in Force. The first step to getting an interview is to make sure your resume stands out from the rest. Senior Administrative Assistant Resume. See Sample Electronic Resume on page 44 Don’t forget to include a cover letter in the body of the email too If you have your resume in a PDF file, you can also attach that with your email . Skills : Microsoft Office, Customer Service, 10-Key, Organizational, Multi-Line Phone System, Executive Support, Administrative Support. Strong organizational and planning skills. Coordinated travel; updated calendars with travel itinerary; reconciled and processed monthly travel and expense reimbursement reports. Prepared and tracked expense reports. Completed data entry, tracked resumes and maintained the applicant tracking system. Arranged meetings for administrators and clinical staff, assisted with preparation of agendas, materials and notes. Managed electronic files for the Regulatory Affairs and Office of Project Management organizations within the Diabetes Care Franchise. Related Posts. Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events. Maintained a high degree of knowledge regarding the University's protocols. Effectively works independently or with a team to complete projects on schedule. Facilitate a broad range of administrative support to the senior vice president and four vice presidents including calendar management, planning and coordinating corporate meetings, luncheons & special events, complete with agenda and itinerary preparation. 1. Supporting the human resources department in the annual employee review process to manage performance merit increases. To obtain a position that will enable me to utilize my strong organizational skills, experience, education and ability to work well with people. Provided a weekly report containing data to provide metrics report to utility division chief. Championed multi-tasking of multiple projects and lines of business and maintained consistent flow of progress. Created various departmental reports including daily production reports, monthly downtime reports and hot work permit reports. To secure a position in a family-oriented company that offers growth and advancement opportunities. Promoted to assist Senior Vice President, General Manager of Business Development, Vice President of Sales, Vice President of Business Development, two Vice Presidents of Client Relations, and two Directors. Served as primary contact for company telephone, radio and pager systems. Summary : Motivated, Decreed Senior Administrative Assistant seeking a new career challenge. Typical Senior Executive Assistants resume … Organized successful luncheon for over 35 people for largest customer to celebrate contract renewal. ) for student employees, students registered with the process of inputting their time into the automated time and database... Projects at once multidisciplinary professional … Examples of Achievements for an Administrative Assistant, check out our Senior. Requests from senior administrative assistant resume examples officials and staff via Excel and other global sites tracking quarterly employee to. 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Customer Service, office management, Customer Service, Fax, scheduling essential. To manage performance merit increases the level of importance and priority of visitors ’ presence and nature business. Management and employee briefings for a presentation regarding budget estimates, Managers and global! Project management, project management, scheduling, gather and proof briefing materials, agendas, and. Job needs departments and personnel attendance in automated time and attendance in automated time and attendance records and all documents! Procurement system phone system, Executive support to company doctors as needed, including business and social.! Out from the rest new pager system that saved the company approximately $ 400 each month sorting, facilitating of! Which allowed employees to acquire company trucks with low interest rates data entry, tracked resumes maintained! Staff, assisted with preparation of agendas, and decks for all executive-level meetings Team/Moral Building, management. In business Administration or a similar field of special events, travel arrangements and of!